BOARD OF LIBRARY TRUSTEES
REGULAR MONTHLY MEETING
TUESDAY, APRIL 13, 2010
MASHPEE LIBRARY CONFERENCE ROOM
Present: David Burton, John Kowalski, Patricia Gamache, Jane Dolan, Carlo D’Este, Dianna Smith, Nancy Soderberg, and Helene DeFoe, Library Director.
David Burton, Chairman, called the meeting to order at 7:15 p.m.
In thankful appreciation to Helene DeFoe for all her efforts in achieving the successful completion of the new library building project, Carlo D’Este presented to Helene the book entitled “Overdue”. All Trustees expressed their heartfelt appreciation and thanks to Helene for her hard work and all the effort she put into the project.
Reports…The CLAMS system circulation statistics report for the month of March was distributed. A copy is attached to the printed set of these minutes.
Library Policies
Behavioral Policy
A Behavioral Policy and guidelines draft covering Library Etiquette; Library Property; and Library Staff topics was presented to the Trustees by Helene. The policy was discussed; a copy of the document is attached to the printed set of these minutes.
Motion: Patricia Gamache motioned to accept the behavioral policy as presented; Dianna Smith seconded this motion; and it was unanimously passed.
Internet Access Policy
Helene advised the Trustees that the Internet Access Policy adopted by the Trustees on July 13, 1999 should be slightly updated and the updated version was presented for review and approval by the Trustees. A copy of the revised Internet Access Policy is attached to the printed set of these minutes.
Helene pointed out that the charges that will be imposed on individuals using the computers and printers only will be levied against individuals who do not have a CLAMS card. Therefore most people will not be paying to use the computers.
Motion: David Burton motioned to accept the updated Internet Access Policy as of April 13, 2010; Carlo D’Este seconded the motion; and it was unanimously passed.
Approval of Minutes
John Kowalski motioned to accept the minutes of the Meeting of March 2, 2010 as presented; Nancy Soderberg seconded this motion; and the motion was approved by all Trustees except Carlo D’Este and Dianna Smith, who abstained.
Library Events Room
David Burton said requests are already coming in for use of the events room and we are going to have to form some guidelines in dealing with requests. He said Linda Steele, Manager of Cape Cod 5, is involved with an ALS group and they would like to meet in the Events Room on April 22nd around noontime. Consensus of the Trustees was that this group could meet then.
Helene said she was contacted with 3 requests…1 was a Mashpee Scholarship Committee. Helene said the Library staff does have a central calendar in place to log the requests that are granted.
Helene said a minister asked if they could use the Library to hold church services. Helene said she checked with Jim Long at the Senior Center and he said they haven’t had people do this at the Center because they don’t want to schedule anything on Sunday or commit for 52 weeks a year.
Helene advised that the Friends are planning a function for Sunday, June 13, at the Library but that would be a Library fundraiser event.
The consensus of the Trustees was that the events room is not available 52 weeks a year and not available on Sunday except for a Library event.
New Library Hours
David announced the doors for the new library open tomorrow at 10 a.m. and close tomorrow at 5 p.m. He said the Library closes on Thursdays at 7 p.m. and he will come one-half hour prior to closing time to walk through the building and ask patrons to check out in time to close the doors at 7 p.m. The new hours are:
Monday and Wednesday – 10 a.m. to 5 p.m.
Tuesday and Thursday – Noon to 7 p.m.
Friday – Noon to 5 p.m.
Saturday – 9 a.m. to 1 p.m.
Helene said Cape Cod 5 is printing up bookmarks with the new time schedule.
May 21 – Formal Dedication
The Trustees are considering holding the dedication ceremony starting at 10:30 a.m. and then open the Library. The normal opening time that day (Friday) is noon. Discussing ideas such as invitations, etc., the following ideas were presented:
· Invitations to go out at least 3 weeks prior to May 21st date.
· Contact certain individuals—for instance speakers—personally by phone prior to mailing invitations.
· Include MBLC commissioners; local/state politicians; Trustees; Friends; Town Selectmen; Charles Talanian; MASS Technology Collaborative in list of invitees.
· Randy Peters said his son is willing to come and do drumming ceremony. He works at DPW.
· Need some type of refreshments…should be local caterer.
Next Meeting
To plan the May 21 dedication, it was decided to hold a Special Meeting of the Trustees on Tuesday, April 20, 2010 at 6 p.m. at the Library Conference Room.
Old Business
Jane Dolan asked about the letter that was to go to the Treasurer. David advised that he did send the letter to David Leary and did not receive any response so he went to Town Hall office and saw Jennifer there and she said David was at a meeting. The consensus of the Trustees was that David Burton should send another follow-up letter with a second request for the information to David Leary.
Conflict of Interest
Helene asked if everyone took the ethics on-line training. All Trustees did except Dianna Smith. Dianna will do it on Friday using computer at library since her home computer crashed.
Adjournment…
David Burton motioned to adjourn the meeting; Dianna Smith seconded the motion; and it was unanimously passed. The meeting adjourned at 8:10 p.m.
Respectfully submitted,
Jean Giliberti
Recording Secretary
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